Common Errors When Sending Emails – When you are at work or at school, surely you will have times when you need an email to be able to send a message or a file that you need. Email is a communication that is considered formal and usually you only send it for professional things. Therefore, it is very important for you to know about the procedures for sending good and correct emails. Not only that, you need accuracy.
Well, here are some errors that often occur when sending emails
1. Angry Emails
It’s very easy to get angry at work. Sharing with close friends about other people’s different communication styles, behaviors and egos, will only create a ticking time bomb in the office. When you feel angry, it’s important to address your frustration as professionally as possible, so you don’t regret what you said later. Don’t make baseless accusations on a story. Reconsider the consequences before you hit the submit button.
2. Wrong Time
If you send it too late or wait too long, you run the risk of being knocked out of the circle and someone else in the circle who will probably acknowledge your idea. But if you are too hasty, then you run the risk of providing insufficient information or unnecessary errors.
Take a moment to digest the news you hear and make sure to convey it effectively. Then when is the right time? If your work environment is dynamic and requires a quick response to emails sent, be sure to respond within 1.5 hours. But if the email isn’t that important, answer it at the end of the workday or a day later.
3. Too Many Words
This is an email and not a book. Try to be firm and clear and suggest holding a meeting or a phone call if you find yourself having to write more than a page or two of emails. That way you can tell everyone the important details.
Also Read :How to Stop Receiving Spam Emails
Email recipients notice typos, messy capital letters, the fact that you forgot to link the document or even forgot to name the linked document. Be sure to pay more attention to this and double check before sending it.
5. Too Much Information
We’ve all shared too much information at work, whether it’s about the details of a project, a coworker’s gossip or someone’s latest news. Things like this make you uncomfortable and weird. Think back to the message you’re about to email and the fact that the email you send will stay in the recipient’s mailbox forever.
6. Reply to All Recipients
Don’t send replies to all available email addresses if 90% of those people don’t need to know your answer which might attack someone. And double check to make sure you won’t be replying to everyone. People who work with computers spend hundreds of hours reading email every year, so it’s important to keep it professional and your needs.